Replace filing cabinets with a secure, searchable digital archive. Administrators request documents, teachers upload from any device, and AI handles verification.
Optical character recognition plus automated cross-referencing against IPRS, KNEC, and university databases.
Configurable approval chains that route documents from upload to final verification without manual hand-offs.
Every action — upload, review, approval, rejection — is logged with timestamp, user, and IP address.
Teachers snap a photo or select a file on any device. Supported formats: PDF, JPEG, PNG, DOCX.
A searchable, filterable registry of every registered teacher in Kenya. 360-degree profiles bring together personal data, employment history, qualifications, and compliance status.
Find any teacher by name, TSC number, county, sub-county, school, qualification, or status in under a second.
One page for every teacher: postings, qualifications, documents, appraisals, cases, and payroll in a unified view.
National, county, sub-county, and school-level views — each role sees only what they need.
Active, on-leave, suspended, retired — status updates propagate instantly across the system.
Advanced analytics, identity intelligence, and network analysis tools designed to protect the payroll and uphold professional standards.
Algorithms cross-reference payroll, attendance, and biometric data to flag impossible employment patterns.
Visualise relationships between teachers, schools, and approval chains to identify collusion rings.
Detect duplicate registrations, forged documents, and mismatched biometric records across the entire database.
Full-lifecycle case management — from complaint to investigation, hearing, ruling, and appeal.
Galaxy AI transforms raw data into actionable intelligence for commissioners, directors, and planners. Ask questions in plain English and receive answers backed by live data.
Natural-language queries across the entire dataset. "Show me understaffed secondary schools in Mombasa" just works.
Auto-generated summaries of teacher supply, demand, attrition, and compliance for leadership meetings.
Run what-if analyses — retirement waves, mass transfers, new school openings — before committing resources.
Every record gets a completeness and accuracy score; the system flags gaps and suggests corrections.
A unified inbox for teacher service requests — transfers, leave, corrections, complaints — paired with multi-channel notifications that keep everyone informed.
SMS, WhatsApp, email, and in-app notifications. Teachers choose their preferred channel.
Every request carries a deadline. Escalation alerts fire automatically when SLAs are at risk.
Teachers submit requests, track progress, upload evidence, and receive responses — all from their phone.
Dashboards for volume, turnaround time, and resolution rate by county, category, and agent.
Built from the ground up with data protection in mind. Role-based access control, encrypted storage, and comprehensive audit logs meet international compliance standards.
Every database query is scoped to the user's role and organisational unit. No data leaks by design.
Documents and PII are encrypted at rest (AES-256) and in transit (TLS 1.3).
National Admin, County Coordinator, Sub-County Director, School Principal — each with tailored permissions.
Every login, query, and data change is recorded with actor, timestamp, IP, and payload hash.
Sign in to explore the full platform, or learn how your role benefits from Galaxy Teachers360.